Fleet maintenance is the process of keeping your vehicles operating in a good enough condition so that they are safe, reliable, and can stay on the road longer. Keeping your vehicles and drivers safe, and productive on the road is essential to achieving your organization’s sales and service goals. Use this maintenance checklist to help manage your fleet…
Understand the Value of Preventive Maintenance
Preventive maintenance includes oil changes, tire rotation and inspection, and general safety vehicle inspection. By keeping your fleet vehicles up to date you’ll be minimizing unplanned downtime and unscheduled repairs. All too often when you do the scheduled oil change of your fleet it is the only time a vehicle is inspected all over from fluid level and tire pressure. Tire pressure is very important. Tire pressure affects vehicle handling, tire wear, and fuel mileage, all contributing to vehicle and driver safety. Instill the importance of checking and maintaining tire pressure with your drivers. If in-house maintenance cost is growing faster than profits, consider outsourcing maintenance management to a fleet vehicle maintenance provider.
Understand the Total Cost of Ownership (TCO)
There’s no generally accepted formula for calculating fleet TCO. Calculating TCO requires a keen eye and topmost accuracy because a slight error can give misleading information about the actual cost of your assets, thus leading to poor financial decisions. Understand the manufacturer’s warranty coverage and how it impacts your total cost of ownership. Maintenance costs are directly proportional to asset depreciation, the more the age of the vehicle, the more they need for maintenance. Understand the residual value of the asset, trends in the used vehicle market, and the optimal time to sell the vehicle for a cost-effective fleet.Monthly plans with a car wash is always a good idea.
Outline Vehicle Usage
It is imperative that you develop policies and procedures for your fleet. You should also inform your drivers about the policies so that they are aware of and understand that they are responsible for following them. For example, your drivers should know about your company’s safety procedures. Be sure and inspect vehicles properly. Safety, fuel efficiency, operating performance, and driver comfort all have to be factored in when determining the proper spec for your vehicles. When spec’ing safety-related features, another benefit could be deeper discounts from your insurance carrier. Enhanced safety features are designed to help reduce accidents and fewer accidents can result in a better insurance rating for your fleet and lower insurance premiums.
Let Drivers Know Their Responsibilities
If you’re a fleet manager, you probably face challenges when trying to communicate, because you’re often dealing with drivers out on the road, not on site. Trying to communicate via messaging, text, email, radio or phone only adds another layer of complexity to something that’s already hard to do well. Make sure all drivers are aware of their responsibilities and company vehicle use policies. They should know what to do if the vehicle needs repair or is involved in an accident. They should have a complete understanding of your company’s Preventive Maintenance schedules and maintenance policies.
Using Fleet Maintenance Management to Uphold a High Level of Productivity
When you run into issues, work with a fleet maintenance provider. If a vehicle is in for repair and there is a setback, be sure and notify your fleet maintenance provider. They can usually assist in expediting the repair. Develop a partnership with your fleet maintenance provider. If you choose to outsource maintenance, a fleet maintenance service provider is crucial for maintaining a healthy, well-functioning fleet and keeping your assets safe and on the road.
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