Managing a fleet in an ever-changing environment can be demanding and tricky. Fleet managers have to supervise complex fleet operations daily including vehicle maintenance schedules, cost savings, effective driver training, and increased business efficiency. The following are a few tips to make you an effective fleet manager…
Have a Complete Fleet Management Plan
First, make sure all current vehicles have the specifications that are optimal for them to be efficient and handle their tasks. Then thoroughly review company purchasing policies to achieve maximum discounts. A well-planned program includes tracking, evaluating, and optimizing every element of the fleet such as buying the vehicle, monitoring the fleet, managing cost, appointing and training drivers, modifying safety set of rules, setting up Key Performance Indicators (KPI’s), preparing the team for all operations situation, and justifying risks
Keep Records and Acquire Data on Your Fleet
Recording information provides you with the opportunity to measure and monitor the performance of your fleet. Records are crucial for vehicle management. As a manager, you are responsible to know all details such as what vehicle will be handled by which driver, during which time. Make sure to have a log that will be signed by drivers daily. With digital records, it is easy to find any report much faster than the searching through a pile of papers. Fleet Management software gives fleet managers an overall picture of their vehicles such as…
- Tire conditions and pressure
- Maintenance history
- Common routes
- Alternate routes
- Mileage before and after a shift
- Condition of the vehicle
The software helps to take complete control over almost every aspect of the fleet’s operations. Along with adhering to regulatory requirements, such apps can reduce the operational cost, improve fleet visibility and fuel management, and increase profitability as well as driver satisfaction.
Make Cleaning and Maintenance Easy
Setup monthly fleet wash packages with a reputable car wash near your facility. Keeping the fleet clean will improve resale value, keep the fleet in operation longer, and improve employee satisfaction. Also make inspections, scheduling, and reporting as effortless as possible. Cloud-based fleet management software with mobile accessibility and automated feature like service reminders are the key to a successful vehicle maintenance program. Make your maintenance mobile, automated, and accessible by anyone on your team if you want your drivers to keep up with routine vehicle service.
Hire Qualified Drivers
For many fleet management organizations, hiring competent drivers is as much a challenging job as any other. A successful driver, they believe, represents the face of the company to the public and the customers. The following are the skills, backgrounds, certifications, and other qualities that should be kept in mind when hiring drivers for your fleet…
- Perform a background check
- Check for a valid driving license with the appropriate class requirements
- Must have a Department of Transportation’s medical card
- Must have a Commercial Driving License to operate truck vehicles
- Have experience in the field with a steady employment history
- Pass the drug and alcohol screening
- Must be able to understand technology
- Well-groomed and friendly demeanor
Also ask for references from previous employers, which help to learn about the candidate’s skill level, behavior on the job, and capability in the field.
Offer Additional Training For Drivers
According to the U.S. Department of Labor statistics, motor vehicle collisions accounted for 43% of all occupational fatalities. Implementation of driver training can serve to reduce the financial and on-the-job consequences of a corporate vehicle collision. By providing valuable education, your firm emphasizes the importance of responsible vehicle operation, thereby reducing the likelihood of exposure of a company and its employees to the difficulties associated with vehicular crashes. Arrange screening policies for all drivers and train them with safe-driving policies. Make sure your drivers follow guidelines regarding the importance of wearing seat belts. Make the drivers aware of the consequences that may occur due to distracted driving and the use of mobile devices during driving. Make them sign a document of safety rules to ensure their understanding of the policies.
Use GPS Software To Track Your Fleet
Improve feet productivity. Gain visibility into your fleet with live vehicle tracking and real-time weather and traffic data. Route optimization, performance analytics, and engine diagnostics help streamline your operations. Installing GPS tracker for trucks another vehicle helps with the better management of fleets at a much lower operating cost. Protect your assets from theft. Keep vehicles and assets safe with immediate geo-fence alerts when a vehicle enters or exits a location. Prevent unauthorized vehicle use and tampering with devices through an automated alert system.
Understand Fleet Insurance Policies
Fleet insurance will provide liability insurance coverage for all of your company’s vehicles in one policy. Often, these policies provide provisions to allow employees of your company to drive any vehicle in your fleet and be covered if they cause an accident Insuring your fleet seems like a no-brainer, but a lot goes into obtaining and managing commercial fleet insurance. Developing a strategy for managing insurance ensures compliance, keeps costs low, and protects assets. In addition to managing drivers and maintenance, fleet managers must keep the safety and protection of their assets in front of the mind. To mitigate any risks surrounding your fleet, it’s important to have fleet insurance. You must have a clear idea about the changes that may occur in your policy if you add more vehicles or drivers to your fleet.
Monthly Washing and Semi-Annual Detailing Programs
At a major discount, many car washes like Bailey’s, offers monthly washing programs and semi-annual detailing programs to keep your vehicles looking their best and giving your employees pride in your vehicles. Some companies pay outright, some split the cost, and some offer the discounted rates through their communications with employees, etc. It’s not one size fits all but the benefits of having a good looking and clean fleet outweigh the costs of the services in the long-term life and value of your fleet vehicles.
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Bailey’s Car Wash & Detailing
Bailey’s is a local and family owned car wash providing a range of washing and detailing options for our customers! Since 2002, we have been providing outstanding services to the Greater Cincinnati / Northern Kentucky area. Our experience, customer service, and overall value is what sets Bailey’s apart from our competition.
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